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How to Divide Cells in Microsoft Excel

Microsoft Excel is a powerful application that can handle a wide range of tasks, from basic tables to complex financial spreadsheets. One useful feature is the ability to split cells into multiple parts, which can be handy when cleaning up a data-filled spreadsheet. In this guide, we’ll show you how to split cells in Microsoft Excel using a few simple steps.

Splitting a Cell into Multiple Rows

If you need to separate data such as names and titles, dividing a cell into multiple rows can be helpful. Here’s how to do it:

Step 1: Select the cells you want to split and click on “Text to Columns” in the Data menu.

Text to Columns Selection
Image source: Mark Coppock/Digital Trends

Step 2: In the dialog box that appears, choose how you want to split your data. You can use delimiters like spaces and commas or select the fixed-width option. In this example, we’ll select “Delimited” and choose “Space” as the delimiter.

Choosing Delimiter Type
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Step 3: Click “Next” and choose your desired data format, as well as the destination cell and other delimiter options. Make sure the columns adjacent to the destination cells are empty.

Setting Other Delimiter Options
Image source: Mark Coppock/Digital Trends

Step 4: Click “Finish,” and your data will be split into multiple columns.

Data Split into Multiple Columns
Image source: Mark Coppock/Digital Trends

Splitting a Column in Microsoft Excel

The process for splitting an entire column is the same as splitting specific cells. Just follow these steps:

Step 1: Select the column you want to split and click on “Text to Columns” in the Data menu.

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Selecting a Column to Split
Image source: Mark Coppock/Digital Trends

Step 2: Proceed with the same steps used for splitting a cell.

Using a Formula to Split a Cell in Microsoft Excel

When you have two data elements in a cell and need to split them, you can use simple formulas in Microsoft Excel. Follow these steps:

Step 1: In this example, use the formula =LEFT(A2,SEARCH(" ",A2)-1) in cell B2 to extract the first name. Adjust the cell references as needed.

Left Extraction Function
Image source: Mark Coppock/Digital Trends

Step 2: Copy the formula to the rest of the cells, ensuring you update the cell references accordingly.

Copy Left Function
Image source: Mark Coppock/Digital Trends

Step 3: Next, use the formula =RIGHT(A2,LEN(A2)-SEARCH(" ",A2)) to extract the right portion of the cell. Again, adjust the cell references appropriately.

Right Extraction Function
Image source: Mark Coppock/Digital Trends

Step 4: Copy the formula to the remaining cells, making sure to update the cell references accordingly.

Copy Right Function
Image source: Mark Coppock/Digital Trends

Step 5: These formulas are dynamic, so any changes in the original cell will be reflected in the split cells.

That’s it! Now that you’ve successfully divided your cells, you can manipulate your data in more precise ways.

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