Computing

How to Utilize Dictation on a Mac

Using speech-to-text has gained widespread popularity as a means of dictation on a Mac. Rather than typing, it enables you to effortlessly dictate documents, emails, and even text messages. Luckily, you don’t need a third-party app or dictation software; your Mac comes equipped with a convenient built-in tool. Let’s explore how to make the most of dictation on a Mac, along with some useful commands.

Enable Dictation on a Mac

To utilize the keyboard dictation feature, you must first activate it.

Step 1: Access your System Preferences by either clicking on the icon in your Dock or selecting the Apple icon in the menu bar. Then, choose Keyboard.

Step 2: In the keyboard settings, navigate to the Dictation tab.

Step 3: Adjacent to Dictation, select On.

how to use dictation mac enable keyboard
Image used with permission by copyright holder

Step 4: A pop-up message will appear, notifying you that your dictated content will be sent to Apple for conversion to text. Click on Enable Dictation to proceed, or choose Cancel if you wish to opt-out.

how to use dictation mac enable message
Image used with permission by copyright holder

Step 5: If you prefer to use a different language, click on the Language drop-down box and select your desired language from the list. Alternatively, you can choose Customize to add a language.

how to use dictation mac enable language
Image used with permission by copyright holder

Step 6: To assign a different keyboard shortcut to activate dictation, click on the Shortcut drop-down box and select your preferred option. Additionally, you can create a custom keyboard shortcut by choosing Customize and entering your desired combination.

how to use dictation mac enable shortcut
Image used with permission by copyright holder

Step 7: If you wish to utilize a specific microphone for input, click on the Drop-Down Arrow located below the Microphone icon on the left.

See also  How to Get Spotify on MacBook

Once completed, close the System Preferences window, and you’re all set. Should you decide to disable keyboard dictation at any point, return to the Keyboard settings in System Preferences and select Off on the Dictation tab.

how to use dictation mac enable microphone
Image used with permission by copyright holder

Using Dictation on a Mac

Once you have successfully enabled dictation, employing it is a breeze.

Step 1: Position your cursor in the application where you wish to speak your text.

Step 2: Press the designated key combination or select Edit > Start Dictation from the menu bar. You will then observe a small microphone icon appearing on the screen.

Begin speaking, and as you do, your text will materialize in the application, with the microphone icon fluctuating to indicate volume.

how to use dictation mac notes app
Image used with permission by copyright holder

Step 3: To alter the language while dictating, click on the currently selected language beneath the microphone icon and choose a new language.

how to use dictation mac notes app language
Image used with permission by copyright holder

Step 4: To conclude your dictation session, click on Done below the microphone icon, activate the keyboard shortcut again, or press the Return key.

Common Dictation Commands

While dictating, you may find it necessary to perform certain actions, such as starting a new paragraph or inserting punctuation marks. The following are some commonly used commands:

  • New line: Commence a new line.
  • New paragraph: Initiate a new paragraph.
  • Tab key: Move the cursor to the next tab.
  • Caps on: Format the subsequent text in title case.
  • Caps off: Return to the default letter case.
  • All caps: Transform the upcoming word into all uppercase letters.
  • All caps on: Format the forthcoming phrase in all uppercase letters.
  • All caps off: Return to the default letter case.
See also  HTC Vive XR Elite vs. Meta Quest Pro: The Ultimate Mixed-Reality Faceoff

To incorporate punctuation marks, symbols, and special characters, utilize the following commands:

  • Punctuation: State the name of the desired punctuation mark, such as “comma,” “period,” “question mark,” “open parenthesis,” or “close parenthesis.”
  • Symbols: Enunciate the name of the symbol or character, for example, “ampersand,” “asterisk,” “at sign,” “caret,” or “percent sign.”
  • Emojis: Articulate the name of the desired emoji, such as “smiley face,” “frowny face,” or “winky face.”

For a comprehensive list of available commands, refer to the Apple support page dedicated to dictation commands on Mac.

Whether for the sake of convenience or necessity, MacOS makes dictation a simple and accessible feature. And remember, you can also utilize dictation on your iPhone or with non-Apple software, such as Microsoft Word!

Editors’ Recommendations

  • How to set up and use video screen savers in macOS Sonoma
  • How to download macOS 14 Sonoma
  • You can play almost any Windows game on Mac — here’s how
  • How macOS Sonoma could fix widgets — or make them even worse
  • How to connect an iPhone to a Mac

OnSpec Electronic, Inc.

Related Posts

5 Reasons Your MacBook Keeps Restarting and How to Resolve the Issue

5 Reasons Your MacBook Keeps Restarting and How to Resolve the Issue

Is your Mac experiencing sudden and unexplained restarts? It can be incredibly frustrating to come back to your Mac only to find it mysteriously shut down and rebooted…

How to Use Desktop Mode on the Steam Deck: Unlocking a PC-Like Experience

How to Use Desktop Mode on the Steam Deck: Unlocking a PC-Like Experience

When you start using your Steam Deck, it’s initially set to gaming mode to ensure a seamless mobile gaming experience. However, this mode has its limitations, lacking the…

How to Disable Notifications on Your Mac

How to Disable Notifications on Your Mac

For many Mac users, notifications are helpful and appreciated. They ensure that you don’t miss anything important, but there are times when you just want them to leave…

How to Use Text-to-Speech Feature on Discord

How to Use Text-to-Speech Feature on Discord

Discord is the ultimate app for group conversations while engaging in various activities, such as gaming, movie-watching, or simply hanging out. One of the reasons why Discord stands…

RX 6700 XT vs. RTX 3070: A Battle for 1440p Performance Supremacy

RX 6700 XT vs. RTX 3070: A Battle for 1440p Performance Supremacy

AMD’s highly anticipated RX 6700 XT aims to challenge Nvidia’s RTX 3070 for the title of the best performer in the 1440p gaming realm. With a price tag…

AMD’s Latest V-Cache Chip: Affordable, Speedy, and Perfect for Gaming

AMD has recently made waves with the surprise launch of the Ryzen 5 5600X3D. These powerful CPUs will hit the shelves starting tomorrow, but there’s a catch –…